klaus · today, 08:12
The digital wage report to the statutory accident insurance is due by 16 February. I have the wage totals for last year together. Shall I prepare the report?
duties · deadlines · approvals
klaus does the paperwork.
Four of five hours he handles alone. You sign off the fifth. Where money or law is at stake, a person decides.
servers in germany · no spec document · every approval on record
problem · office work
Office work piles up.
Quotes, receipts, deadlines, timesheets. In most businesses that falls to somebody who has another job during the day.
paperwork
“I do the paperwork at night.”
By then nobody is left to answer a question.
programs
“It sits in three programs.”
Somebody copies data between email, DATEV and Excel.
tools
“AI would help. Who sets it up?”
The tools are there. Nobody in the business has an hour to sit down with them.
what klaus does
klaus speaks up himself.
He writes to you when he needs something and puts finished cases up for approval.
language
He talks like a person.
Write him an email, photograph a receipt or leave him a short voice note. If something is missing, he asks.
deadlines
He knows what is coming.
klaus knows the duties of your business and speaks up before a deadline runs out.
hookup
He grows into the business.
klaus hooks into the mailbox and the file store and builds up what your business knows.
why now
Agents set themselves up.
Until recently every business needed a project of its own. Today an agent reads the mailbox, calls the programs and works a list down until it is empty.
since 2024
Models operate programs.
Function calling, computer use and MCP are here. A model calls an interface instead of writing a text about it.
since 2025
An agent keeps going.
Across many steps it no longer loses the thread. That is what lets it set itself up instead of somebody running a project per business.
duties · deadlines
No deadline slips past.
Deadlines do not sit in one shared calendar. klaus works them out from your data and speaks up before one falls due.
klaus · yesterday, 16:40
The inspection of your portable electrical equipment runs out in six weeks. Last time the inspector needed two weeks. I have drafted a request, shall I send it off?
deadlines
He works out the dates.
From a date and a case, without anybody keeping a list.
changes
He tracks changes.
New rules and deadlines that move. klaus checks whether your business is affected and sends you only that.
follow-up
He stays on it.
A deadline is done when the proof is in. Until then klaus keeps asking.
klaus is no substitute for legal or tax advice. He makes sure you know in time that something is coming up.
tuesday 7:30 · day 1
klaus
Good morning.
waiting for you · approval
Company profile
Who works with you, who decides what, how the work runs. Give it a quick read.
time-critical · 3
- M. Kaya's contract ends on 31 OctoberDecide by 19 September · 2 days left
- Customer 4102 contractTerms can be changed until 30 September
- Liability insurance gets more expensiveYou can cancel until 15 October
duties checked
1411 in order · 3 open
klaus
Your bookkeeping runs through DATEV. May I read along there? Then I will prepare invoices myself.
Grant accessLater
briefingtasksknowledgeklaus
flow · invoice
An invoice comes in.
What happens next, without anybody in the business doing a thing. And the one point where you step in.
- invoice re-2026-4471 found in the mailboxdone
- service date missing, supplier askeddone
- correction in, invoice adds updone
- filing in datev preparedrunning
- invoice up for approvalwaiting for you
This is where you sign off. After that klaus files it and keeps your approval on record.
for you to do · 2 min
klaus
Good morning. Three steps.
invoice re-2026-4471 · came in yesterday
Nordmann & Söhne
€3,480.00
The service date was missing. klaus asked for it and got it.
- 01 · waiting for you
Confirm goods receipt
Delivery note LS-88213, 12 items.
ConfirmDiscrepancy
- 02 · suggested by klaus
Assign to a project
2026-114 · hall northChange
- 03 · within your approval limit
Approve the invoice
Approve and complete
klaus then handles filing, booking and controlling
briefingtasksknowledgeklaus
month · example
A month with klaus.
klaus handles 126hours of office work.
The numbers are an example for a business with ten employees. Yours will look different.
hours · you
30
Approving and deciding.
cases · month
48
From the invoice to the deadline.
hours · month
- klaus · 81%
- you · 19%
start · days
You give him a mailbox.
You do not have to prepare anything and you do not have to switch anything over. Your programs stay where they are.
day 0
You say yes and klaus gets an email address at your place.
waiting for youday 1
klaus reads the mailbox and puts up the first cases.
plannedweek 1
klaus asks about what he does not know yet.
planned
step 1 of 2
klaus
Good morning. I start working for you today.
To get going I need access to three things. That is all for today.
access · connected
2/3
- Email inboxinfo@hoffmann-gmbh.deconnected
- CalendarMeetings and absencesconnected
- File storageFolders, contracts, quotesConnect
klaus
I only read along and do nothing without your approval. All data stays on servers in Germany.
Continue
set up in 4 minutes · no implementation project
difference · points
How you can tell.
4things klaus does differently.
duty catalogue
A catalogue that grows.
Which duty applies and when it falls due. If something changes, the catalogue changes.
start
No groundwork needed.
klaus starts with what is there. Even if that is a paper folder and a full mailbox.
formats
The formats that are asked for.
Bookkeeping, e-invoicing, government portals. klaus reports in the form the office expects.
approval
Approval and proof.
A person signs off, and every approval sits readable in the log.
trust · eu
Business data stays here.
Where klaus runs and who decides is settled and on record.
place
Servers in Germany.
Our own hardware in a German data centre, hosting in the EU.
approval
A person decides.
Where money, law or outside effect is involved, klaus never acts alone.
rights
Roles and rights.
You set what klaus may see and do, per person and per case.
log
All of it readable.
Every step sits in the log. You also see why klaus suggested something.
pilot · slot
A few businesses first.
klaus is not generally available yet. We are taking on a handful of businesses who bring him into the working day with us.
pilot · request